Administration
Brainshark Presentations™ administrators have extensive system, content and user management functionality.
Users, groups and folders
Administrators set user permissions and can set up user groups and folders (with group-level and folder-level permissions) through the administration interface. User groups and folders allow for collaboration and sharing between employees that use such features as search, share, copy or merge content.
Presentation wizards
Administrators and other users with the appropriate permissions also have the ability to create “wizards,” which enables authors to create new presentations from templates rather than (or in addition to) uploading content from their desktop. Wizards can allow or restrict modification to specific audio or visual components in a presentation. This is particularly useful for ensuring standardized communications such as sales pitches or departmental updates, for example.
Content approval
Another method for monitoring and ensuring presentation quality or standards is to establish content approval workflows using the optional Brainshark’s Content Approval module.
Company-wide settings and monitoring
Brainshark administrators have other administrative capabilities such as managing company-wide settings, preferences, templates, topics, media assets and security rules. They also have administrative reporting capabilities which lets them review and analyze user activity and usage (by user, groups or folders) and monitor presentation creation and storage trends.
User registration and management
In addition to managing user permissions, administrators have many user management capabilities. Users can be added manually, via a bulk upload process or via self-registration. Built in to Brainshark Presentations is the ability to provide unique links for users to self-register online for a Brainshark account, and each link is unique to the profile and permissions intended for a particular user group. For example, “view-only students” might use one link to self register for view access to a certain set of private presentations; “limited authors” might use another link to self-register to an account with certain limited authoring privileges; and “full authors” might use yet another link to self-register for an account with full access and authoring rights.
