Brainshark On-Demand™ administrators have extensive system, content and user management functionality. They also have powerful security and privacy-related capabilities.
Users, Groups, and Folders
Administrators set user permissions and can set up user groups and folders (with group-level and folder-level permissions) through the administration interface. User groups and folders allow for collaboration and sharing between employees that use such features as search, share, copy or merge content.
Administrators and other users with the appropriate permissions also have the ability to create “wizards,” which enables authors to create new presentations from templates rather than (or in addition to) uploading content from their desktop. Wizards can allow or restrict modification to specific audio or visual components in a presentation. This is particularly useful for ensuring standardized communications such as sales pitches or departmental updates, for example.
Another method for monitoring and ensuring presentation quality or standards is to establish content approval workflows using the content approval module. This helps you manage the quality and consistency of your customer-facing presentations, eLearning courses or other important communications by providing a workflow process for reviewing and approving Brainshark presentations prior to distribution.
With Content Approval, a Brainshark presentation that enters a workflow process cannot be distributed until it has been approved by an authorized user, and once approved, it cannot be changed without another review and approval cycle. Approvals can be done by designated individuals or members of a group. Multiple content types – prospecting presentations, sales proposals or customer content, for example – can have different workflows that correspond to their different approval processes.
Company-wide Settings and Monitoring
Brainshark administrators have other administrative capabilities such as managing company-wide settings, preferences, templates, topics, media assets and security rules. They also have administrative reporting capabilities which lets them review and analyze user activity and usage (by user, groups or folders) and monitor presentation creation and storage trends.
User Registration and Management
In addition to managing user permissions, administrators have many user management capabilities. Users can be added manually, via a bulk upload process or via self-registration. Built in to Brainshark On-Demand is the ability to provide unique links for users to self-register online for a Brainshark account, and each link is unique to the profile and permissions intended for a particular user group.
Brainshark's Single Sign-On (SSO) feature allows you to integrate the login process with an existing portal, system or authentication method. Brainshark SSO enables controlled access and minimizes the hassles faced having to manage and maintain a separate user id for Brainshark. And with features to auto-create and auto-associate users, Brainshark’s SSO enables you to expand access and usage of the solution across the company.
By enabling users to log in to Brainshark via SSO, you’ll also be able to significantly reduce the occurrence of IT help desk incidents such as lost/forgotten passwords and other login issues. And with an SSO model, administrators can limit employee access to a specific set of applications, and easily terminate that access to all systems at once – Brainshark included –when an employee leaves the company. Brainshark’s SSO feature is based on the SAML (Security Assertion Markup Language) protocol and meets the most rigidly enforced security requirements of IT departments.
Security and Privacy
Brainshark On-Demand’s numerous, powerful content security and privacy-related capabilities including hiding content from search engines, presentation-level security settings, content expiration dates, and optional SSL encryption. Learn more about security and privacy features
Brainshark enables companies to improve productivity with cloud-based business presentation software solutions for sales, marketing and training.
Whether your audience is across the table or across the globe, we help you market, sell, educate and inform with maximum impact. Our easy-to-use solutions enable you to transform static documents such as PowerPoints into dynamic, mobile-ready content that can be accessed quickly, and viewed as on-demand video presentations or presented live – anytime, anywhere. You can also measure the effectiveness of your communications in ways never thought possible and use these insights to take action.
Thousands of companies – including half of the Fortune 100 and millions of individuals – rely on Brainshark to increase the impact and reduce the cost of their business communications.