Great Presentation Creation Tips from the Presentation Revolution

Great Presentation Creation Tips from the Presentation Revolution
October 27, 2011

We just finished up the Presentation Revolution City Tours which included an Author Workshop on selecting the right visuals for your presentation. It was lots of fun and I loved meeting some of our customers! In case you missed it, we’re hosting a webinar that covers the same material on November 2nd. Since the in-person session offered me the opportunity to go off-topic with attendees, I thought it would be great to share some of the conversations I had:

How do I manage all of the layered images on my slides?

In PowerPoint 2007 and 2010, there is a great feature called the Selection and Visibility Pane which makes it easy to select, hide, and reorder any object on your slides. From the Home tab, in the Editing group, choose Select > Selection Pane. If you want to see it in action, Microsoft has a great video demo.

How do I make my Brainshark look like a seamless video?

You want to make sure you carry over the last image from the previous slide on to the next slide. The easiest way to do that is to make sure you are in Normal view in PowerPoint (View>Normal) then right-click the slide in the Slides pane. Select Duplicate Slide to insert the exact duplicate of the slide you were just working on, use the Selection and Visibility Pane to delete all but the last view of images (assuming you have layered images that you animate), and start adding the visuals for that slide. Keep repeating this process until you have all of your visuals. Remember, when you duplicate a slide, it duplicates everything including the script in the Slide Notes, so make sure you copy the correct script into the Slide Notes for your duplicated slide.

I am doing a screen demo in Captivate, but I want to include questions. What is the best way to do that?

You can add questions in Captivate, but Brainshark makes it super easy to add questions and customize them to match the look and feel of any other slides in your presentation. Just select Add a Question from the What can I do now? or Things you can do menus. Brainshark offers Examination, Poll and Survey question options. My favorites are the Sequence and Matching examination questions.

I am sharing my Brainshark through a URL on my website. Can I include attachments? Definitely! No matter how you share, you can utilize any of the features in Brainshark.

I am creating learning content from a 100-slide PowerPoint. Should I just upload the entire thing to one Brainshark?

You could, but I wouldn’t recommend it! Consider breaking up the content into manageable topics that you group together on your website or Learning Management System. Also, be sure to title your slides with a useful keyword so the learner can find the information easily. Finally, use Chapter Titles (Edit Presentation > Manage Slides > Chapter Titles) to group sections together and break up the Contents tab in Brainshark.

If you missed the Presentation Revolution live, you can still benefit: check out the Presentation Revolution Resource Center for tips and templates to help you create more effective presentations. Also, using the Comments section, share a tip that saves you time in PowerPoint (or Brainshark).